CANADIAN COSPLAY 2025 YEARBOOK

Uniting Canada’s Favourite Fandoms

Terms & Conditions

By checking the box in the form, I agree that I have permission to send these photos By checking the box you agree to participate into the Studiocomix Cosplay yearbook along with the Publisher Studiocomix to include your photo material in the current yearbook to be published by the end of the year or early of next year, for the terms of the agreement you will be referred to as "Cosplayer" or "Contributor".

1. Purpose of Agreement

The purpose of this Agreement is to establish the terms under which the Cosplayer grants permission to the Publisher to use their likeness, images, videos, and related materials ("Content") in connection with the Studiocomix Cosplay yearbook (e.g., website, magazine, social media, event publication, etc.), for promotional, editorial, or artistic purposes.

2. Grant of Rights

By signing this Agreement, the Cosplayer grants the Publisher a non-exclusive, worldwide, royalty-free license to:

Use, reproduce, distribute, display, and publish the Content in various media, including but not limited to online publications, print media, social media, and promotional materials, for non-commercial purposes.

Modify, edit, and crop the Content as needed for publication, without the need for further approval from the Cosplayer.

3. No Monetary Compensation

The Cosplayer understands and agrees that by participating in this publication, they will not receive any monetary compensation, royalties, or other forms of monetary payment from the Publisher for the use of the Content. The publisher agrees to gift 6 printed copies to the final book (once published) as a form of compensation, if the cosplayer need more copies of the printed book, the publisher will be available to produce more copies on demand for the Cosplayer as long as the Cosplayer places the order with a minimum of 15 business days in advanced and the cosplayer will have to cover the cost of production of the printed material.

4. Acknowledgement and Credit

The Publisher agrees to give appropriate credit to the Cosplayer and photographer wherever their Content is used, wherever feasible, including but not limited to the inclusion of the Cosplayer's name or social media handle.

5. Use of Personal Information

The Cosplayer agrees to the use of their stage name, social media handles, and other relevant details solely in connection with the publication of the Content as outlined in this Agreement. The Publisher will not sell, distribute, or use the Cosplayer's personal information for any other purpose without prior consent.

6. No Ownership or Transfer of Rights

This Agreement does not transfer any ownership of the Content to the Publisher. The Cosplayer retains all ownership rights to the Content but grants the Publisher the rights to use the Content as described in this Agreement.

7. Duration of the Agreement

The Cosplayer’s consent to use the Content is granted indefinitely unless revoked in writing by the Cosplayer. Revocation must be provided to the Publisher via email or written notice. However, the Publisher may continue to use the Content already published at the time of revocation.

8. Release and Indemnification

The Cosplayer hereby releases, discharges, and agrees to indemnify and hold harmless the Publisher, its affiliates, employees, contractors, and agents from any and all claims, liabilities, or damages arising from the publication and use of the Content as authorized by this Agreement.

9. No Obligation to Publish

The Publisher is under no obligation to use the Content in any way or at any time. The Publisher reserves the right to refuse publication or withdraw the Content from publication at its discretion.

10. Governing Law

This Agreement will be governed by and construed in accordance with the laws of Ontario Canada. Any disputes arising from this Agreement will be subject to the exclusive jurisdiction of the courts located in Ontario.

11. Entire Agreement

This Agreement constitutes the entire understanding between the Publisher and the Cosplayer regarding the publication of the Content. Any amendments or modifications must be made in writing and signed by both parties.

12. Acceptance

By Submitting your photos and Checking the box, the Cosplayer affirms that they have read and understood the terms outlined in this Agreement and voluntarily agree to its terms.

Submission Form

Fill out your information and we shall get back to you at a future date!